East Indy News

Town of McCordsville recently issued the following announcement.

The Town of McCordsville is hiring an Office Coordinator. Employment will begin in January of 2022. This is a fulltime position with benefits. Resumes can be sent to Tonya Galbraith at tgalbraith@mccordsville.org until Dec. 10. No phone ca

Job Title:                             Office Coordinator

Department:                     All

Reports to:                        Town Manager

FLSA Status:                       Non-exempt

Last HR Review:               

Principal Function: The Office Coordinator is responsible for managing office communications and facilitating key tasks and procedures.  Duties include placing orders for office supplies, directing telephone calls to the appropriate department, front desk management and assistance with all departments (except the Police Department and Clerk Treasurer’s Office) when necessary.

Essential Duties and Responsibilities: Duties include, but are not limited to:

• Answering phone calls, transferring callers as appropriate.
• Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel.
• Managing schedules for conference and community spaces.
• Assisting with Welcome to McCordsville packets.
• Filing or scanning and organizing records, invoices, and other important documentation.
• Ordering repairs for office equipment and maintenance. Ordering supplies for departments.
• Assists with Special Events, social media, and other forms of communication. May be responsible for planning certain Special Events.
• Assists with social media and other forms of communication.
• Will require attendance at certain committee meetings (requires night meeting availability), prepares meeting minutes and posts the meeting minutes to the Town’s website.
• Provides back-up to other departments when needed.
• Handles Peddler’s Permit process.
• Maintains an effective communication process with the Town Manager and all other departments.

Supervisory Responsibilities:  This position has no supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the Town of McCordsville. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Town-Related Competencies: To perform this job successfully, all employees working in the Town should demonstrate the following competencies:

• Citizen Service – Manages difficult or emotional citizen situations; responds promptly to citizen needs; solicits resident feedback to improve service; responds to requests for service and assistance; meets commitments.
• Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports the Town’s goals and values, supports affirmative action and respects diversity.
• Attendance/Punctuality – Is consistently at work and is on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability – Follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.

Job-Related Competencies – To perform this job successfully, employees in this job should demonstrate the following competencies:

• Problem Solving – Identifies and resolves problems in a highly timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Oral and Written Communication – Speaks clearly and persuasively in positive or negative situations; listens to others without interrupting; keeps emotions under control; writes clearly and informatively; edits work; able to read and interpret written information.
• Initiative – Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

Education and/or Experience: High school diploma or general education degree (GED); and 2+ years working in office administration, a government-related field or hospitality management. An associate degree in office administration, management or related field if preferred, but not required.

Other Skills and Abilities: The following skills and abilities are either required or desired.

• Computer software skills required include Microsoft Outlook, Word, Excel, PowerPoint, as well as various social media skills such as Facebook, Constant Contact, etc.

• The ability to make sound and rational decisions including exercising independent judgment within established protocols and guidelines is required.

• The ability to follow all established protocols and guidelines as they relate to each department is required.

• A general understanding of accounting principles and practices and report writing, while paying close attention to detail is required.

• The ability to maintain and cultivate positive relationship with citizens, vendors and other Town departments is required.

• The ability to operate a computer, printer, copy machine, scanner, fax machine, and other office equipment is required.

• The ability to speak, read and write in English is required. Spanish is desired.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee is regularly required sit; use hands to finger, handle or feel; reach with hands or arms; and talk or hear. The employee is frequently required to stand; and walk. The employee is occasionally required to climb or balance, and stoop, kneel, crouch or crawl. The employee must frequently lift and or move up to 25 pounds.

Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee occasionally is exposed to working near moving mechanical parts and the risk of electrical shock when working with office equipment. The noise level in the work environment is usually moderate.

While the offices of the Town of McCordsville are usually open from 8:00 a.m. to 4:00 p.m., Monday through Friday, this position may require work beyond these hours and on the weekends. It may also require the ability to drive a Town of McCordsville vehicle. Thus, a valid driver’s license may be required.

Original source can be found here.